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Payroll

Payroll leaves no room for error. Deadlines, social security, payroll tax and coordination with your tax adviser all require care and expertise - yet many teams lack the capacity to manage them alongside daily operations. We step in as part of your team, through an interim assignment or as an external service team.

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Payroll expert at a desk AIGenerated

Choose the payroll support you need

We take on precisely the work that will relieve your team - from operational support or generalist expertise for individual process steps through to complete payroll management.

Our offering
Filter by process step

Whether we join your team directly, take on an interim assignment or work behind the scenes as an external service team, you decide how closely we collaborate.

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Our offering

Whether we join your team directly, take on an interim assignment or work behind the scenes as an external service team, you decide how closely we collaborate.

Payroll preparation

Prepare absences, allowances and changes, and coordinate with payroll or your tax adviser

Master data

Digital personnel files, deadlines and reminders - maintained in an audit-ready format

Joiners & leavers

On- and offboarding documents, filings and handovers

Payroll processing

Payroll run, gross/net, corrections, approval process

Filings & certificates

Social security filings, ELStAM, eAU, employer certificates

Payroll review

Review payroll results and resolve discrepancies and queries

Year-end payroll & closing

Payroll account, wage tax certificates, annual social security filings, accident insurance report

Support

Point of contact for questions on payroll, certificates and filings

HR / payroll software

Selection, setup and maintenance: DATEV, SAP, LOGA, ADP, Personio

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Three ways to strengthen your payroll function

We offer three equally effective ways of working together, tailored to your needs and timeframe:

Temporary staffing (ANÜ)

Payroll specialist in your team

EngagementFixed-term, max. 18 months
ManagementYou manage the expert and assign their work directly
SetupIntegrated into your team - on-site or remote
Data protectionData is processed in your systems and under your direction
You getAn experienced specialist whom you manage directly
Ideal forCovering absences, workload peaks and short-term capacity needs
Pricefrom €55 / hour
Discuss this model
HR Interim Managers

An interim manager for your payroll assignment

EngagementProject-based, fixed-term
ManagementThe interim manager leads the assignment independently
SetupRemote and on-site, capacity as needed
Data protectionAccess is limited to assignment-related data and the agreed term
You getIndependent payroll preparation and review, project management or system implementation
Ideal forBridging vacancies, system migrations and fixed-term project management
Pricefrom €85 / hour
Discuss this model
HR services via Outsourcing

Outsourced payroll

EngagementOngoing and reliable
ManagementManaged by the HR factory service team with a focus on agreed outcomes
SetupFully outsourced to a remote service team, on your system
Data protectionData processing under Art. 28 GDPR – you remain the controller
You getReliable processes while you retain full control of your data
Ideal forLong-term support or limited in-house payroll capacity
Pricefrom €950 / month
Discuss this model
Temporary staffing (ANÜ)

Payroll specialist in your team

EngagementFixed-term, max. 18 months
ManagementYou manage the expert and assign their work directly
SetupIntegrated into your team - on-site or remote
Data protectionData is processed in your systems and under your direction
You getAn experienced specialist whom you manage directly
Ideal forCovering absences, workload peaks and short-term capacity needs
Pricefrom €55 / hour
Discuss this model
HR Interim Managers

An interim manager for your payroll assignment

EngagementProject-based, fixed-term
ManagementThe interim manager leads the assignment independently
SetupRemote and on-site, capacity as needed
Data protectionAccess is limited to assignment-related data and the agreed term
You getIndependent payroll preparation and review, project management or system implementation
Ideal forBridging vacancies, system migrations and fixed-term project management
Pricefrom €85 / hour
Discuss this model
HR services via Outsourcing

Outsourced payroll

EngagementOngoing and reliable
ManagementManaged by the HR factory service team with a focus on agreed outcomes
SetupFully outsourced to a remote service team, on your system
Data protectionData processing under Art. 28 GDPR – you remain the controller
You getReliable processes while you retain full control of your data
Ideal forLong-term support or limited in-house payroll capacity
Pricefrom €950 / month
Discuss this model

Reliability you can measure

Our precision is measurable. These figures show the level of payroll performance you can expect from us.

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+ 99%

On-time, accurate payroll delivered by our service team

100%

Successful payroll stabilisation in interim assignments

> 30

Payroll categories handled by our service team

> 9 months

Average assignment length for temporary staffing (ANÜ) and interim projects

When our payroll support pays off most

For everyone who wants to secure payroll processes, ensure compliance and keep costs predictable.

More capacity

Focus on your core priorities

We take on the payroll tasks that consume your team’s time and create pressure around deadlines and accuracy.

System-independent

Experience across leading systems

From DATEV, SAP, LOGA and ADP to Personio and other solutions, we work within your existing system.

Scalable

Scale up and down as needed

Support matched to headcount and workload – without fixed overheads.

Legally sound

GDPR-compliant processing

We process payroll data only for defined purposes, using data minimisation and documented procedures in line with the GDPR.

Predictable

Clear costs and responsibilities

Clearly defined per model – fixed-term (ANÜ), project-based (interim) or ongoing (outsourcing).

Companies that trust us

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Isar Aerospace Logo
Samsung Logo
ClimatePartner Logo
Cadence Logo
Bavarian Nordic Logo
Microsoft Logo
Woolrich Logo
Zeppelin Logo
Stadtwerke München Logo
2
Years of collaboration – with a dedicated service team for the past year

The collaboration between HR factory and Woolrich has been well established for two years now, and over the past year, it has been further strengthened with the addition of a dedicated service team. The team effectively supports administrative tasks, payroll preparation, reporting management, and the development of small special projects.

Woolrich
Alessandra Pollio
HR Business Partner · Woolrich

Frequently asked questions

Do you take on full payroll or only individual steps? +

Both - depending on your needs. With temporary staffing (ANÜ) or an interim assignment, a specialist joins your team directly. Via outsourcing, a remote service team manages part or all of your payroll. We will identify the best option during the initial call.

Which system do you work on? +

We work on your existing system (e.g. DATEV, SAP, LOGA, ADP, Personio) or support selection and implementation of a new one.

What does outsourced payroll cost? +

Costs depend on the delivery model and scope. After the initial call, you will receive a transparent estimate with no hidden charges.

How quickly can you start? +

Typically within a few days or weeks after the initial call – depending on the chosen model and availability of suitable specialists.

Who is responsible for data processing? +

You remain the controller of your employees’ payroll data. For outsourced service, we conclude a data processing agreement under Art. 28 GDPR before the first payroll run – covering purpose limitation, access rights, sub-processors, deletion periods and technical measures. When permanently employed HR Experts work directly in your team or a self-employed interim manager takes on a mandate, data is processed in your systems and within the agreed framework; confidentiality is contractually agreed. Access is limited to people who actually handle your payroll.

Let’s simplify your payroll

Is payroll taking too much of your time?

During the initial call, tell us which tasks you would like to hand over - from individual process steps to your entire payroll. Together, we will find the best solution for you.

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Key questions to consider:

  • Which payroll tasks would you like to hand over?
  • Individual process steps or generalist support?
  • Temporary staffing, interim or outsourcing?
  • What level of support do you need?

Answering these questions will help us identify the right solution for you.